Submit Your Club’s Annual Meeting Delegates in Form Below
The NHSA Annual Meeting is scheduled for May 21, 2023, at The Barn on the Pemi – 341 Daniel Webster Highway, Plymouth, NH. Meeting call to order at 10 am. Breakfast (optional) details and reservations TBA.
Delegates from the member clubs of the NHSA allowed to vote must have been a club member registered in the NHSA database on or before March 1st of that year. The number of delegates is based on the year prior to March 1 as outlined in the Bylaws and defined in the Rules of Business.
Delegate Submission Deadline April 15
Article VI-C of the bylaws outlines the process for delegate count, as follows: Each member club is allowed two (2) delegates who must be eighteen (18) years and older as of March 1st of this year. If a member club exceeds 400 club members, said club is allowed one (1) additional delegate for each additional 400 members, with a maximum cap of ten (10) delegates per club.
2 – 400 members = 2 delegates
401 -800 members = 3 delegates
801 -1200 members = 4 delegates
IMPORTANT – Rules of Business Revision
Meetings 1-i Annual Meeting
Clubs must report their Delegates and Alternates in writing to the NHSA office by the registration deadline of April 15 of that year in order to be eligible to vote at the Annual Meeting.
There shall not be more than one club Alternate for each Delegate registered for the Annual Meeting.
Any registered Delegate or Alternate may represent and register to vote for a maximum of one club. One member is allowed one vote for the club they declared themselves to be a delegate for.
All registered Delegates and Alternates must sign-in 10 minutes prior to the call to order to be recognized as a voting participant.
Please enter the delegate names of those representing your club in the form below. Also include the name of alternate that will replace a delegate who is unable to attend the Annual Meeting.
All members are welcome to attend but only persons named as delegates may make motions, vote or otherwise participate in the business meeting.